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Marcon Chronicles Volume 40 Issue 1: Marcon 39 Wrap- up:
Next Scheduled Meeting:
Marcon 40 July Picnic: Saturday, July 10, 2004 at the Hoover Y-Park. We have Shelter House 3 reserved.
Directions to Hoover Y Park: Take 23 South (High Street) to Rathmell Road; it's the first light south of 270. Turn left. At the second light (Lockbourne Road), turn right. Go 1 mile; turn left onto Rohr Road. Go approximately 1.2 miles; turn left into the Hoover Y Park.
A note from Nick: Publicity would like to have a discussion at the picnic, and set the next set of goals. This would be brief, and additional ideas are encouraged.
A Note from Carrie: I will have copies of the current contact list with me at the picnic if anyone wants one.
A Message from the Marcon 40 Con Chair, Kim Williams:
I hope everyone had a great 4th of July weekend. We worked together all year and had a terrific Marcon 39 - now it's time for us to play and have fun together at the Marcon Picnic! It's July 10, 2004 - that's this coming Saturday!
The picnic will once again be at the Hoover Y Park, Shelter House 3; the same place it's been held for many years. We have the Shelter House from Noon"ish" till dusk. Dennis has promised to man the grill, beginning about 1:00pm; eating will commence thereafter.
Marcon will provide soda, paper products (napkins, plates, cups, plastic ware, etc.) chips, and meat, and charcoal. So far for meat we have hot dogs, hamburgers, and brats. If there are any other requests, please email me, and I'll see what we can do (no - we can't bring steaks for everyone). The rest is up to you - bring a dish to share - it's potluck! Note: If someone could email me and let me know if they could bring the buns (we need about 100) or large bags of ice - that would really help the planning. Please email me - it would be really awkward if everyone or no one showed up with only buns or ice!
Even with a busy summer for everyone, I've received a great many email requests for departments - Thank you! If you haven't got yours in, please send it as soon as possible! I hope to have the beginning of the Org Chart at the picnic. So far there is only one more spot promised - Carrie Franklin requested Programming again this year - and I am grateful to have her there. She did a great job last year and I'm looking forward to her being Programming Department Head again this year. However, on that note, I have had more than one person volunteer for the same department - several times! If it is at all possible, please include a second, or even third, choice. A week or so after the picnic I will be calling people to confirm "who's doing what" and hope to have a finished Org Chart ready for the September meeting.
Once again, here are the directions for the picnic: Take 23 South (High Street) to Rathmell Road; it's the first light south of 270. Turn left. At the second light (Lockbourne Road), turn right. Go 1 mile; turn left onto Rohr Road. Go approximately 1.2 miles; turn left into the Hoover Y Park.
Recipe for a wonderful picnic: Water guns, bubbles, good food, and lots of friends! Whether you plan to work on Marcon 40, or not, bring yourself and a friend, and come have fun!
Meeting Minutes (June 20, 2004):
Carrie Hartwell took this months meeting notes. Meeting was held in the Harrison Room of the Convention Center. Meeting began at 1:40pm.
Art Show (Matt Ragsdale): Art show went well. Attendance was about the same as last year. Show had 97 artists (full) participation. The Lego Train group loved being there and would like to return for next year. Thank you to Jim Hayter for his help.
At-Con Video (Lee Wetmore): Recorded 13 hours of video throughout the con. Editing process has begun for promos for next year. Lee is estimating that it should be done by the end of the summer.
At-Con Newsletter (Nick Winks): No problems. Nick stated that he didn't think anyone was left out.
Autographs (reported by Lisa Ragsdale): Guest Relations Liaisons helped out this year by adding a few more duties with autographs and Koffee Klatch's. Guests were happy and liked the location.
Charity Auction (reported by Lisa Ragsdale): Information is being sent to the post office box.
Con Suite (Dale Mazzola): In spite of staff disappearing, it went well. Con suite closed at 2am on Sunday. Ice Cream Social was a big hit. If it's going to be done next year, we'll need more Chocolate.
Chronicles (Carrie Hartwell): Has been getting couple of "send fails". If you are not getting a Chronicles, please notify her. Linda Winks asked for the email list. Carrie will send it to her. If anyone wants a copy and will be at the next event, please notify her. She will gladly give you a copy.
Computer Gaming (Kevin Persinger): Department head absent, no reports made.
Dealer's Room (Jim Engle): Sales went up from last year. He had to use some of the tables from the Artist's Alley. Artists liked the "Artist Alley". They would like to come back for next year. Kenn Baughman suggested that we try to get new dealers or circulate dealers in the room for more variety.
Fan Club Liaison (John "Bear" Healy): Information table went well. The second table in the lobby was not used since there was no need for it. The big question of the weekend was "Where is Registration?" Hall Table occupants were happy with where they were placed. Room parties: Friday went well. Saturday had a few bumps. Thanked Kim for her help with the handling of the [other hotel] situation. Overall, fan groups had a good time. Bear stepped down as liaison.
Filk (Trace Hagemann): Dr. Jane had a great time. Good comments were made about the Hall concert in front of Registration. Filk's gaffer's tape had disappeared. Judson and Terri stated that it is in the shed along with all the other gaffer's tape. Some equipment was stolen from the room. Room was supposed to be pad-locked at all times.
Film Project (Nick Winks): Was a success. Kids and filmmakers had a lot of fun. Equipment got stolen from the room. There's been no response from the hotel. See Kim if you need to report anything stolen.
Gaming (Ian Engle/Adlai Stein): 120 games were registered, 30 games weren't played, which will not be on next years schedule. Attendance: Low point- 21 on Sunday; High point-300 on Saturday. This includes rooms and LARP's. Adlai and Ian will not be running Gaming next year, however, Adlai is willing to help next year's department head.
Meeting Break: 2:35pm. Returned at 2:55pm
Gophers (Kenn Baughman): 382 hours were logged in from Gopher's. A couple of names worth mentioning are Christopher Moore, who logged in 22 hours, and Jim Young, who logged in 21 hours. The average of logged hours was 15. Masquerade, Art Show, Con Suite and Security used 50 hours of Gopher-time, while Gaming used 48 hours. Kenn states that the abnormally large numbers from Con Suite and Security indicate a staffing issue. 29 people were gophers this year, a record that is attributed to the new location at the information booth. There was only 1 request for a refund and only 1 person didn't make the required minimum hours. Kenn stepped down as Gopher Liaison.
Green Room (Wendy Carlson): Partition separating Programming from Green Room area worked out well. Helped control people coming in and out of Green Room. Wendy reports that there were some complaints, but they were from the same people that complain every year.
Guest Relations (Lisa Ragsdale): Guests had a great time! There were some glitches with arrivals at the airport regarding Arch Transportation. Kim asked if it is warranted to find another transportation company for next year. Lisa suggested that we give them another year to see if the glitch gets fixed. If it isn't fixed, then try another company. Departures went smoothly. For Marcon 40, John Kevolic will be here for all 3 days.
Hotel Liaison (Kim Williams): We made the room block (Yeah!!). Hotel made a compliment regarding Ops. They like the set up here and wish that other cons would do the same. Hotel didn't charge us for the 3rd shift change for switching Masquerade to Dance in the Franklin rooms. If you need to report equipment theft, please let Kim know.
Logistics (Judson Lohr): Staff did a great job. Equipment worked great and would like to use Huey's for next year. There were 10 tubs from the shed that weren't used. Judson and Terri suggested that we go through them and see if we need those items for the future.
Masquerade (reported by Dale Mazzola): Many Thanks You's to Matt, Chris and Bobbie for your help. There were some contestants that complained about judging taking too long (judging took 1 hour), stage being too narrow, and no established edge lines (they were afraid of falling off the stage). Chris Shirk suggested we use some kind of lighting for the edges surrounding the stage.
Operations (Phread Langford): Unfortunately, we didn't get away from the blinking red lights this year, but it was due to a heat sensor and wasn't a Marcon issue. There was an arrest made during setup on Friday. The officer's complimented on how well it was handled by staff. No Elevators Were Stuck!!!!
Program Book (Shell Franklin): There aren't any negative reports. Thank you to Mark McKean for suggesting the publishing company. Shell suggests we use them again for next year.
Treasurer (Kim Williams): There was money coming in and money going out. Will be going over bill with hotel later in the week.
Webmaster (Shell Franklin): Please send any information to Shell so he can update the web pages.
Video (Will Smith): Everyone liked the selection of movies. They had to remove "The Return of the King" from the roster and they used that time for equipment cool-down. Nothing was disclosed as to why "Return of the King" was not played, but the time was used well. There was a small miscommunication regarding Channel 12, but was handled and dealt with. Will liked the equipment that was used.
Con Chair (Shell Franklin): Thank you to everyone who worked hard for a great convention. Shell relinquished duties to Solae president.
Solae (Dale Mazzola): If you need "Thank You" letters for donations, please notify Dale and he will get you one promptly. Nominations for the next Con Chair were:
Nominee: Matt Ragsdale, by Jim Hayter, Matt accepted Nominee: Dennis Palmer, Nominated himself Nominee: Kim Williams, by Judson Lohr, Kim accepted Nominee: Carrie Hartwell, by Will Smith, Carrie declined
Votes were tallied by
Our new Con Chair for Marcon 40 is (drum roll)... Kim Williams. Congrats! Marcon Chronicles Volume 40 Issue 2: August 27, 2004
Scheduled Meetings and Deadlines:
September 12, 2004 at 1:00pm at the Hard Rd. branch of the Columbus Metropolitan Library.
October 17, 2004 at 1:00pm at the Hard Rd. branch of the Columbus Metropolitan Library.
A Message from the Marcon 40 Con Chair, Kim Williams:
Welcome back from the summer - we're ready to start rolling into Marcon 40! Work has been going on during the summer - Publicity meetings are in full swing.
One of the changes for the Chronicles this year is that I will be sending Carrie H. an Agenda for the upcoming meetings. Please look through it and let me know if you'd like to add anything to be discussed.
During the Chair election process, I was asked questions about Parties and how to help them. I have been watching the Message Board and have followed the discussions about parties - good stuff and problems. I would like the party hosts to consider coming to the October meeting and talking with Scott and I. Some of the ideas on the message board are possible, some are not, but one of the important issues was communications. I don't expect the party hosts to become part of the Marcon staff, that's not their mission (it's ours), but I would like them to know that there is an avenue of communications open to them, that their ideas are welcome, and that they are an important (and appreciated) part of the convention.
We have a great lineup of guests for Marcon 40; it's our "Family Reunion". I'm looking forward to seeing everyone on September 12th - Let's get started!
A Few words from Publicity:
Publicity will be presenting a plan and schedule for attracting new and old fans to Marcon in an increasing flow. Part of the plan will include local and remote distribution of flyers and bookmarks. Any one, who can help with that distribution, by taking flyers to cons and to other urban areas of the Midwest, please let publicity know at the meeting. There will be ongoing drives for conventions, and a big push to distribute flyers in November and February to stores in the Midwest.
Nick
Proposed Meeting Agendas:
September 12th meeting: ·
Report from Noreascon - we'll know whether or not we're having a WorldCon in Columbus
in 2007!
October 17th meeting (two rooms): · Choose
Charity: Everyone bring suggestions!
From the Chronicles Editor:
Since we are starting
out again for the next year, I have placed some extra people on the list at the
request of some of the department heads and ConCom members. Therefore, I would
like to make the following announcement. If you have a change of email address
or you simply want to be off of the mailing list, please let me know immediately.
Marcon Chronicles Volume 40 Issue 3: October 04, 2004 Scheduled Meetings and Deadlines: The Next Marcon ConCom Meeting will be on October 17, 2004 at 1:00pm at the Hard Rd. branch of the Columbus Metropolitan Library. The Marcon Inventory will be October 23 at our shed. The shed is USA Storage, and is located at 111 Schofield Drive, Columbus Ohio, 43213. It's in Whitehall (east side of Columbus) just off East Broad, about a block west of Hamilton Road. We're hoping to put together all the PVC piping (let's find out just what we do have, and organize what pieces go with what) and we'll do a complete inventory. Please come help - this should make the spring much easier! A Message from the Marcon 40 Con Chair, Kim Williams: It was great to see everyone at the September meeting - we got off to a great start. This month we'll be focusing on choosing a Charity, and Programming Brainstorming. We'll review our choices for guests for Marcon 41 and finalizing our wish list (which is down further in the Chronicles). While most of the ConCom will be working on Programming Brainstorming, Scott and I will be meeting with the party planners in a work session. We've got lots to do - it's going to be a busy meeting! Dinner will be at Fire Mountain after the meeting. Upcoming Convention and Events: Ohio Renaissance Festival: The Landsknecht's will be down at ORF for Octoberfest weekend, October 9th-10th. Come see some of Marcon's family as they perform their pike routine. You can also participate in a Pike college and see if you can wield a pike like they did in the 16th century. Universal Light Expo: will be held this coming weekend, October 9th and 10th down at Veterans Memorial. Admission is $8.00 per day. Saturday's hours are 9:00am to 8:00pm; Sunday's hours are 10:00am to 6:00pm. Marcon's Halloween party will be held at Wendy Carlson and Dale Mazzola's house. See below for details. OVFF: is here in Columbus on October 29 - 31, 2004 up in Dublin at the Clarion Dublin Hotel, located on the northwest side of town, just off Route 161 and Franz Road and just off the I-270 outerbelt. Memberships are $30 until October 15th and will be $35 at the door. ChamBanaCon: is November 26 - 28, 2004 over in Springfield, IL. Registration is $30 till November 15th and will be $35 at the door. ChamBanaCon is held at the Hilton Springfield, and rooms are only $62 per night. Guest of Honor is Juanita Coulson; Fan GOH's are Tom & Tara Barber (from Conclave) and Toastmistress is Brenda Sutton. Come on over and have a great time at a "Good ole fashion relaxacon" - where there's always plenty of conversation and filking! 31st Annual Woodcarving Show will be held November 27-28, 2004 at the Aladdin Shrine Center, 3850 Stelzer Road (Across from Easton). Exhibits, Sales, Demonstrations, Hard-carved Gifts and Artwork, Carving Materials and Books, Carving Tools and Supplies. Admission is $3.00, Age 15 and under is free. Parking is free. http://columbus_chippers.tripod.com/ DeCONpression will be held on Martin Luther King weekend, January 2005 Proposed Meeting Agendas: October 17th meeting (two rooms): From
the Chronicles Editor: Minutes From September 12, meeting: The meeting was called to order at 1:21pm at the Hard Road Public Library. -Worldcon Bid for Columbus: The bid lost to Japan by 200 votes. Worldcon for 2007 will be held in Nippon. Discussion was held at Fire Mountain after the meeting about bidding for either 2008 or 2011. The decision on whether or not to run another bid will be made in November. -Publicity with Nick Winks: There is a generic Marcon 40 flyer available with group registration rate detailed on both sides of the flyer. By next month, flyers will have a "themed" look. Looking for input from anyone and everyone for ideas to put on flyers. A Postcard PR will be mailed in Mid-October just to Pre-Regger's. Publicity is looking for volunteers to circulate materials for promoting the Con throughout the year up through April; looking for participation from the fan groups. Remember 2 key selling points: 1. Marcon is a Fantasy and science fiction convention. 2. Marcon loves groups. Other topics discussed were Program book ads, PR in February, Space issues for NASA exhibit and DeCONpression. If you have any publicity ideas, please refer them to Nick. -Guests with Gloria Stover: George R.R. Martin has
been confirmed for Author GoH for Marcon 41. The current wish list for guests
for Marcon 41 include:
Budget Building by Janet Lohr: If you have any Budget requests or concerns, please email Janet Lohr at marcon40treas@yahoo.com. Pre-Reg tier is as follows: Chronicles with Carrie Hartwell: Be sure to send any announcements or information to Carrie Hartwell so that she can send it out to all the staff. Chronicles deadline has been moved to the 1st of the month. Carrie listed a long list of names that have bouncing emails. She asked that if you know of someone's email to send it to her or notify that person to contact her. Fan Group Liaison with Scott Akers: Concom has invited Room party planners to come to the October meeting to discuss ideas for making this section of the Con more enjoyable for planners as well as partygoers. The floor was opened for brainstorming. Ideas included more signs, Party Board at the information desk, Pocket Party guides, placing plastic under Bar area, party planners bringing their own trash bags, the severe importance of Badging, parties function space, Hotel saving "old" towels for makeup. "Red Hard Badge" was explained as security. Hotel with Kim Williams: Hotel contract was discussed; it will be signed by the next meeting. SOLAE business with Dale Mazzola: Dale announced a Solae meeting would take place on October 3rd, 1pm at the Hard Road Library conference room. Meeting adjourned at 4:30pm.
Date: October 23, 2004 Time: 6:00 pm Location: 667 Chestershire Road, Col., OH 43204 Wendy Carlson & Dale Mazzola is happy to host this year's party at their new house on the West side of Columbus. Please bring your favorite dishes, snacks, desserts, and/or drinks. Costumes are encouraged. Directions to the house are as follows; West on I-70 from downtown, exit on Hague Ave. going south (as the exit curves to the right). Follow Hague for a few miles (passing over Broad Street) and take a right at Sullivant Avenue (there is a BP station on that immediate corner). Two streets down take a left onto Chestershire. You'll pass a small cross street called Whitehead before our house, which is half a block down on the right. If you get to Mound Street, you've gone too far. Parking is available on both sides of the street.
Marcon Chronicles Volume 40 Issue 4: November 08, 2004
Scheduled Meetings and Deadlines:
The Next Marcon ConCom Meeting will be on November 21, 2004 at 1:00pm at the Hard Rd. branch of the Columbus Metropolitan Library. Future meetings will begin promptly at 1:15; that gives enough time for the Library to open, and for us to get into the room.
The Marcon Inventory will be November 6th at our shed. The shed is USA Storage, and is located at 111 Schofield Drive, Columbus Ohio, 43213. It’s in Whitehall (east side of Columbus) just off East Broad, about a block west of Hamilton Road. We’re hoping to put together all the PVC piping (let’s find out just what we do have, and organize what pieces go with what) and we’ll do a complete inventory. Please come help – this should make the spring much easier!
Message From the Chair: We’re off to a great start, this year’s charity is the Comic Book Legal Defense Fund, and we’ve chosen a fabulous list of guests for the back of the Program Book. Enthusiasm was evident by the results of the Programming Brainstorming meeting – wow – lots of ideas! The Party Planners meeting had lots of good suggestions, too. We’ve done a lot, but we still have lots to do!
Upcoming Convention and Events:
ChamBanaCon: is November 26 – 28, 2004 over in Springfield, IL. Registration is $30 till November 15th and will be $35 at the door. ChamBanaCon is held at the Hilton Springfield, and rooms are only $62 per night. Guest of Honor is Juanita Coulson; Fan GOH’s are Tom & Tara Barber (from Conclave) and Toastmistress is Brenda Sutton. Come on over and have a great time at a “Good ole fashion relaxacon” – where there’s always plenty of food, drink, conversation and filking!
31st Annual Woodcarving Show will be held November 27-28, 2004 at the Aladdin Shrine Center, 3850 Stelzer Road (Across from Easton). Exhibits, Sales, Demonstrations, Hard-carved Gifts and Artwork, Carving Materials and Books, Carving Tools and Supplies. Admission is $3.00, Age 15 and under is free. Parking is free. http://columbus_chippers.tripod.com/
DeCONpression will be held on Martin Luther King weekend, January 2005
Proposed Agendas for the next ConCom Meeting: Publicity update with Bookmarks being distributed Guest Relations update on Marcon 41 guests Staff Fees Holiday Party – Fire Mountain has asked us if we would like to use their facility
Minutes From October 17th, meeting:
- Meeting called to order at 1:15pm at the Hard Rd. Public Library.
-SOLAE (Dale and Linda): The next Solae meeting will take place at the Whitehall library on Yearling Rd., however, the room has not been confirmed. There will be a raffle held at each Marcon ConCom meeting that will be sponsored by Solae. The winners will receive gift cards from various places.
-Budget (Janet Lohr): Janet has received budgets from Publicity, Programming and Ops. You've had a month to get them in, so where are they? Guest Relations needs to budget for potentially five scooters for First Fandom. If you want ribbons for your department, we get a better price if we order them early. Janet needs them by April 1st.
-Art Show/Dealer’s Room/Events/Exhibit: There have been talks about getting the NASA exhibit here--it's BIG! and it takes a lot of room, but can be conformed to fit any room, so it can be made smaller. To do exhibits in the front of the Dealers Room, we need to pull Artists Alley back into the Art Show. We need to contact the NASA people and find out the absolute minimum space needed for the exhibit. Artists Alley deadline is March 1st. Dealers Room deadline is Feb 1st. -Hotel Relations: Contracts for 2007 & 2008 are signed; the room rate stays at $99 per night through 2008. All other amenities are still in place.
-Guests (Gloria): Marcon 41 theme is the 40th Anniversary of the Roddenberry universe. Nominations for different guests of honor were listed in the Marcon Chronicles Volume 4, Issue 3. Last minute additional nominations were for Gaming: Piermyd Productions by Scott Akers, and Children’s Programming: Emily Rode. Committee voted for all areas of guests. So far the only confirmed guest for Marcon 41 is author, George R.R. Martin; Gloria will begin asking the others and have a report at the November meeting.
Program Book (Shell): This year’s book will be styled as a high school yearbook. Shell asked for committee members to sign remarks on paper as if they were signing a yearbook, which will be scanned later. Larry Elmore has granted approval for Shell to use a dragon design. Send Program Book stuff to Shell. Be sure to put "Program Book" in the subject line.
Marcon charity for 2005: The following nominations were given by various committee members: Reading Rainbow, Comic Book Legal Defense Fund, Columbus Reads, Columbus Aids Task Force, Cat Welfare, and Choice for Victims of Domestic Violence. The winner is the Comic Book Legal Defense Fund.
The Committee will divide into 2 rooms after the break. The Main room will be a Programming brainstorming session. Kim, Scott, Phread, and Judson will meet with party planners in the other room.
***BREAK
Programming Brainstorming Session: There were a lot of great ideas. All ideas that were presented were listed under various tracks. If there are any ideas you would like to add, email them to Carrie Franklin or Carrie Hartwell. They will sit down at a later date to go over ideas and add and subtract to the already humungous list. Panelist questionnaire will go out soon.
***BREAK
Party Planners Meeting: Scott Akers and Kim Williams met with a few party planners regarding some ideas that will make Room Parties a place to be during the Con. Ideas that were discussed included: · Ice – for parties has been a problem – Scott & Judson will look into some ideas · Scott will prepare a Party Pack that includes Ops phone number, 2 big trash bags, bag of pretzels, sheet with locations of closest stores for registered parties · Try to locate all Bar Fleet parties in one section of the hallway · Party board for posting party signs at Registration, ConSuite, and the Information Booth · ID, ID, ID at the door and at the bartending station! · Call Ops to get housekeeping to take trash after party · Obtaining party host ribbons for a quick and friendly identification · Room party ballots will be in registration packets and will be dropped off in ConSuite · BarFleet parties will not be competing for party awards · Opening ceremonies should be at 7:00 pm Friday (so a good time to start parties will be about 9:00 or 10:00)
Side note: The Hyatt is currently changing its computer registration system and IT IS NOT WORKING RIGHT NOW! It should be done by Thanksgiving. In the meantime, tell everyone to use the 800-number. Logistics (Judson): We need to do an inventory soon!! Inventory that was scheduled on October 23rd was moved to Saturday Nov. 6 at 10 am (See above). If you have any additional requests for equipment, think about it. Judson needs equipment lists by the end of the year.
Publicity (Nick): We have the first batch of fliers. 650 have already headed down to Cincinnati/Louisville. We have general, filk, gaming, comics, artist fliers and we still have plenty of paper. Thanksgiving weekend is bookmark distribution weekend. Mark McKean will work on bookmark design. The next PR will be scheduled for the end of January/early February. Another flier distribution will be scheduled in late March/early April. This will cost a distressing amount of money. Remember that the best publicity is word of mouth: Talk up Marcon at every opportunity. Deadline for information for the PR is Dec. 31st. Halloween Party (Wendy Carlson): Wendy announced that everyone’s invited to the annual Halloween party that took place on October 23rd. There were maps and directions up at the front table.
Meeting adjourned at 4:34 PM
Dinner was at Fire Mountain. Marcon Chronicles Volume 40 Issue 5: December 5, 2004
Scheduled
Meetings and Deadlines:
Upcoming Convention and Events:
Proposed Agendas for the
next ConCom Meeting:
S.O.L.A.E.
Report (Trace Hagemann):
Minutes From November 21st meeting:
Marcon Committee Meeting, November 21, 2004
Started at 1:21pm
Publicity (Nick Winks): The first sets of bookmarks are ready. We missed deadline for Windycon ad. Lisa is to send out the rest of the flyers. Postcards will be mailed to those who pre-registered for Marcon 39, but Nick needs the list from Heather and Kurt (registration). Big PR Mailing will be sent out at the beginning of February (Feb 1st).
Christmas Party (Nick Winks): A discussion was held whether a Christmas party could be held at Fire Mountain: If 50 people come; they will give us room and separate Turkey carving area. Decision will be made after talking with Kim and Fire Mountain.
Guest Relations (Gloria Stover): Any Guest Relations type questions contact Gloria at 890-2341 and at glasswytch@sbcglobal.net. Announced guests for Marcon 41 George R.R. Martin (Author), Jody Lee (Artist), Dave & Judith Haymond (Filk), Pyramid (Gaming), BJ Mitias (Fan), Bill Roper (Toastmaster). Gloria is going to work with BJ on getting Star Trek guests. Gloria needs contact information for Steve Lee; she didn't contact Media GOH's until BJ confirmed and would appreciate any help with ST contact information that people can give. Gloria will be speaking with Jim Engle regarding any GOH's needing dealer's tables.
Gloria brought up a proposal for the CBLDF to be a permanent charity for Marcon. Current project is regarding censorship for minors. Opinions were discussed and voiced, however no decision was finalized; this issue will be addressed again at the next meeting.
Staff
Fees
***Break 2pm***
***Returned 2:15****
Staffing (Linda Winks): Start looking for staff members; staff lists are due April 15th! No late names will be accepted. If you have found extra people willing to work, funnel them towards ConSuite. They need anyone and everyone.
Fan Liaison (Scott Akers): Contact information for Scott is: Email: dante71865@hotmail.com and phone number is 740-972-0231. Scott is really enthusiastic with ideas from the last meeting. He went over what those ideas were (you may find these in the Chronicles Volume 40 Issue 4) and would like more ideas. New ideas that were suggested at the meeting were: Collect money for housekeeping (Pass-the-bowl), Donations to be Party Planners responsibility and not Con. So far 3 people have confirmed that they will be hosting a party.
Contact List (Carrie Hartwell): There are no new changes, but she still needs new info on a few people. Any email that has a delivery failure will be removed after 1 month if no new information has been sent.
Programming (Carrie Hartwell, Second): We are updating panelist list and we will be sending out the questionnaires at the beginning of December.
Masquerade (Linda Winks): Intermission entertainment that was invited will not be able to attend. We'll be working on ideas for something else.
Dealer's Room (Jim Engle): Jim updated us on the status of the Dealer's Room. Says numbers will pick up as we get closer to the jury deadline.
Next meeting will be December 12th at 1pm Meeting adjourned at 2:40pm.
Dinner was held at Fire Mountain
Marcon Chronicles Volume 40 Issue 6: January 09, 2005 Scheduled Meetings and Deadlines:
The Next Marcon ConCom Meeting will be on January 23, 2004 at 1:00pm at the Hard Rd. branch of the Columbus Metropolitan Library.
The February Committee Meeting will be February 27, 2005 at 1:00pm at the Hard Rd. branch of the Columbus Metropolitan Library.
The Next SOLAE Meeting will be on January 27, 2004 at 6:00pm at the Whitehall branch of the Columbus Metropolitan Library.
Space issues Meeting will be held in January 29th at the Hyatt.
Logistics Equipment: You should’ve already requested your equipment! Deadline was January 1st.
Department Publicity for PR: Deadline is January 15th. Nick & Lisa are trying to have a proof copy of the PR ready by the meeting on the 23rd – they need your help to get it done!
A Message from the Marcon 40 Con Chair, Kim Williams:
HAPPY NEW YEAR! It’s the beginning of a new calendar year, and we’re off & running – it’s less than 150 days till Marcon! Nick and Lisa are hard at work on our PR – please help them by sending them what you’d like to have printed about your department!
There’s a SOLAE fundraiser in January – by helping SOLAE, you’ll help Marcon; and you can have a fun evening out. Why not eat at Max & Erma’s for lunch or dinner (OR BOTH) with a group of friends?
At the December meeting we began talking about space changes; that discussion is going to continue this month. Also, I have reserved a suite at the Hyatt for Saturday, January 29, 2005. That will be an evening of working on the PR, finalizing the space issues, and of talking together all night enjoying one another’s company. Could everyone please plan on bringing something to eat and/or drink? Chips & Soda are just fine.
Upcoming Convention and Events:
SOLAE
fundraiser: DeCONpression
will take place at the Ramada Plaza Hotel, 4900 Sinclair Road, Columbus, on January
14-16, 2005. DeCONpression offers an Art Show, Dealers Room, Programming, Gaming,
Video (with popcorn!) and serious hospitality for persons of age 18 and older
only. A midnite swim both nights, lots of good food and beverage, and many adult
interests and entertainment are scheduled. Rooms are in short supply, so reserve
now - they may be gone soon!
Proposed Agendas for the next ConCom Meeting:
Proposed Agendas for February Meeting:
Minutes From December 12, 2004 meeting:
Meeting called to order at 1:23 PM. SOLAE (Linda): This month's raffle is for a Starbase Columbus $25 gift certificate and for a DeCONpression shot glass. Charity (Kim): ConCom discussed whether or not the Comic Book Legal Defense Fund could be an ongoing charity for Marcon. General consensus is that committing to a permanent charity is not a good idea, but having an ongoing relationship with the charity would be a good idea. It was unanimously voted against making the CBLDF a permanent charity. Org Chart (Kim): Org charts were available at the break; and it is now up the ConCom page of the web site. Email any corrections to Kim. Guests (Gloria): Still pursuing media guests for Marcon 40. Most guests are confirmed for 41. Nick, Lisa and Gloria confirmed that some guests would be willing to be interviewed (Dispatch, radio, et al.) prior to the convention for publicity and media releases.
Logistics (Judson): I need your equipment lists
by the end of the year! Period! Bids will start Publicity (Nick and Lisa): We now have window posters! Thanks to Dale! They are the same design as the ads we're sending to program books at other cons. Postcards will be sent to Marcon 39 PreReg members. We will be labeling and stamping them during and after the break. We received a first issue copy of "The Atomic Tomorrow", a new publication that might be useful as an ongoing partnership for publicity and for the goodie bag. Our big PR mailing is planned for January. Departments need to turn in their write-ups for the PR! If you don't provide one, we will make stuff up! January 15th is the drop-deadline date for PR blurbs. Jan. 8 is preferred deadline. We are planning to expand publicity releases across the Midwest to TV stations, newspapers, radio stations and we'll start by sending out a teaser in January, with a more in-depth release scheduled in March. We will also be trying to get local TV coverage for Thursday night before Con weekend and possibly a weather spot on Saturday. Experience Columbus will be working with us for more promo assistance. Talks for us to work the Channel 34 telethon are still going on. If we get the opportunity, we will need volunteers to participate, preferably in costume. The first 600 Young Writers flyers have gone out to schools. We will be sending out more to local school districts in the very near future.
NASA Contact: Kim asked for someone to be a consistent contact with NASA. Lisa Ragsdale has volunteered for this job. Hotel (Kim): The Drury, Hampton, and Crowne have contacted us and would like to be officially designated "non-party" hotels. A maker of custom hotel key cards contacted Nick. These custom cards would be specifically for The Hyatt. These issues will be discussed with the hotels at a later time.
SOLAE (Trace): SOLAE fundraisers coming up are on December 23 at BW3 on Hilliard-Rome Rd for 15% off business with one of our flyers. You must have a flyer! Another is on January 12 & 13 at Max & Erma's at 161 & I-71 for 20% off business with one of our flyers. You must have a flyer! Do not distribute flyers on restaurant property--this will void the deal. Flyers will be available on the web site. For meeting raffles, we are now asking people to donate gift certificate prizes. SOLAE will print a thank-you in the program book for all prize donations. Trace is trying to get a downtown restaurant for Thursday before Marcon and possibly Barley's for week after Marcon. December SOLAE meeting will be held at the Whitehall Library on December 16th from 6pm to 9pm. The next SOLAE meeting will be held on January 27th (Thursday after the next ConCom meeting) at Karl Rd. Library. Staff fees (Kim): ConCom discussed issues regarding staff fees. Upon conclusion, the committee decided that staff fees would be $20 due by April 15th. A sub-committee will be appointed and will focus on this matter.
Marcon Chronicles Volume 40 Issue 7: February 12, 2005 Scheduled Meetings and Deadlines: The February Committee Meeting will be February 27, 2005 at 1:15pm at the Hard Rd. branch of the Columbus Metropolitan Library. The March Committee Meeting will be March 13th, 2005 at 1:15pm at the Hard Rd. branch of the Columbus Metropolitan Library. The April Committee Meeting will be April 17th, 2005 at 1:15pm at the Hard Rd. branch of the Columbus Metropolitan Library. Announcements That Just Can’t Wait: The Staff Contact list has been updated. If you need one pronto, please email Carrie H. Also, there will be hard copies available at the February ConCom Meeting. Publicity announces that 1195 PR’s were mailed on Monday, January 31st. Publicity is looking to do one more mailing after extracting additional addresses from other lists. John and Cori Callicotte have contributed an additional 500 stamps. The Saturday space issues meeting decided that the Masquerade will be in the Franklin rooms (traditional rooms) and the Friday & Saturday night Dances will be in the Union rooms. Filk will be trying out the Morrow room this year. A
Message from the Chair: Upcoming Convention and Events: Proposed Agendas for the next ConCom Meeting: Logistics Update – Judson Minutes
From January 23rd meeting: SOLAE: Meeting will be held at the Karl Road Library Thursday January 27th at 6pm. Fundraising (Trace): We made money on both fundraisers at BW3 and Max and Erma’s. Another fundraiser will be held on March 10th at the same BW3. Grab a flyer before you leave or contact Trace for one later. SOLAE will take over fundraiser from science fairs and will now sponsor them. If you have any fundraising ideas come to the next meeting. We need gift certificates from different companies to sponsor the raffle drawings that are held at each ConCom Meeting; if you know of any, please bring them to Trace’ attention. Progress Reports (Linda): Cori Callicotte will be in charge of Accessibility and Registration. Tammy Thomas-Palmer will be in charge of the Charity Auction. Tammy is encouraging any ideas on things that she should go after. Dale needs staff for Consuite. We currently do not have a theme or anything planned for the dance. Dealer’s Room (Jim): Jury will be approximately February 8th or 9th. We have received 82 Applications for tables. The goal is 100. FAN groups (Scott): We’ve only had 1 contact from fan groups. Filk (Trace): There has been a confirmation from Berry and Sally Childs-Helton for Filk Featured Guests. There are also 3 confirmed past guests plus Tom Smith. Gaming: Nick Winks will be doing Gaming with Rachel Steiner as his Second. There have made initial responses to posts and a schedule has been started. Ian sent him good information. We’ve sent emails to Guests and Programming. Currently, we are compiling our own list and the staff list is in progress. A hard copy of GM flyer for events has been made and flyers to local and Cincinnati gaming stores will be sent. Guests: Nothing to report. Hotel (Judson): The room is set up for the space issues meeting on January 29th. It will be in a suite on the 5th floor at 6pm. Check the front desk on the room number. Masquerade (Bobbie): Stu Sisk will be in charge of the technical stuff. We currently have 1 judge for the contest. Trace has confirmed Ookla the Mok for the Masquerade intermission performance. Programming (Carrie F.): All of the panelist packets are out. We’ve received approximately 10 undeliverable posts, 50 bounced emails and more than 12 responses.
Publicity (Nick): We are current on ad trades; and we bought an ad in Boskone Program Book. We have left messages for WOSU Auction 34. Nick has not yet reviewed the package of novelty items. Nick has not received any submissions for the PR. Registration (Cori): Cori’s Second will be Roni Callicotte. The department is in the process of recruiting staff. In addition to Registration, Cori will also be working on Accessibility. Kurt will be providing computers for Registration through his company, Ryte Byte Computers, which will be the sponsors. Cori has asked for a copy of the shed inventory from Tammy. Cori will also be overseeing Bag Stuffing on site. Kim will have someone else recruit for pre-con bag goodies. Gopher: Tammy Riffle will be in charge of the Gophers. You can Email her at zooey@solcore.net with requests for gophers. Please email her and let her know when you’ll be needing gopher help. Contact list/Chronicles (Carrie H.): Carrie H. has updated the Contact List. Since funds are tight this month for copying the list, she will be sending it out via email. If you need it right away, contact her and she’ll send it to you pronto. Room Parties (Scott): Suite requisitions are coming in and being forwarded to Kim. Scott’s Second is Josh Grumble. Only 1 fan group for hall tables has contacted Scott. Logistics (Judson): Equipment bids were sent out to 9 different suppliers. There have been 3 responses already. By February, we will have a complete selection of bids. Treasurer: Jim Hayter is now treasurer and Janet has elected to be his second. Break: 2:05pm. Called back at: 2:33pm Ideas for space issues (Judson): The following information regarding Space Issues was not voted on; however, the issues regarding the reasons were brought to the floor. The purpose for rearranging locations of the Dance and Masquerade is to increase space and to get rid of the difficult late night change-over from the Masquerade to the Dance. Some of the information that was noted was the difference in footage between the Franklin Rooms and the Union Rooms, moving the Dance to a different location would cut out the turnover from Masquerade. This may effect where Registration will be placed. The discussion was tabled until the Space Issues Meeting on January 20th. SOLAE Voting (Linda): Lisa Ragsdale’s term is ending so it is time to vote for your SOLAE member. Those that were nominated were: Lisa, nominated by Nick, seconded by Carrie H., Carrie Franklin, nominated by Heather Motto, seconded by Bobbie. Carrie is now our new member of SOLAE, her term will be up in 2008. The next SOLAE meeting is Thursday, January 27th at 6pm at the Hard Rd. Library Fundraising ideas for Marcon (Trace): Trace has come up with 4 ideas on fundraising.
Program Book (Shell): Please submit your blurbs to program book. Currently there is no deadline for this information. An acknowledgment page will need everyone’s contribution – make sure to get something into Shell. Publicity is looking to do one more mailing after extracting additional addresses from other lists. John and Cori Callicotte have contributed an additional 500 stamps. Today’s raffle is for a Hot-Glue gun, which Jody McKean won, and a Gift Certificate to Red Lobster that was won by Josh Grumble. Congrats! Decompression (Nick): Many thanks to those who came. There will be Decompression 3 next year. Meeting adjourned: 3:57pm. Marcon Chronicles Volume 40 Issue 8: March 03, 2005 Scheduled Meetings and Deadlines: The March Committee Meeting will be March 13th, 2005 at 1:15pm at the Hard Rd. branch of the Columbus Metropolitan Library.
The April Committee Meeting will be April 17th, 2005 at 1:15pm at the Hard Rd. branch of the Columbus Metropolitan Library. Party Planners – please attend, we have the Board Room reserved for some time with you!
Announcements: Staff Fees and Staff Lists are due April 15th. Staff Fee is $20.00. If you miss the deadline for your staff fee you can still either pre-register ($35 till May 10th) or pay at the door ($40) and “Gopher”.
A Message from Chair: There isn’t much time between the February and March meetings (only 2 weeks) but we have a lot to do at this time of the year – so let’s make this work to our advantage! We’ve scheduled the shed inventory for April 9th, at 10:00AM – please reserve some time to come help. Marcon is less than 90 days away; everyone – please come to the next few meetings! We want to do some publicity projects (and need everyone’s help for those). A lot of plans will be finalized at the March meeting – and decisions now will probably affect more than one department.
Upcoming Convention and Events: Millennicon: March 18th-20th in Cincinnati, Ohio. www.millennicon.com Lunacon: March 18th – 20th at the Sheraton Meadowlands in Rutherford, NJ. www.lunacon.org ToBeContinued: May 6-8, 2005 in Chicago, Illinois. www.2becontinued.com
Proposed Agendas for the next ConCom Meeting: · Budget Discussion · Are we doing something at the Gallery Hop in May? · Who is going to Millennicon? · Follow up on: ü “Events” Discussion ü Pre-Reg incentives ü Heinlein Society Blood Drive ü The possibility of a NASA exhibit ü What about Richard Hatch? Will he be able to attend?
Minutes from February 27, 2005 meeting: The meeting called to order at 1:19pm.
With Sympathy: Some special people have passed away recently: Jack Chalker, 1944 – 2005; SF author, editor, one time fanzine publisher, and committee on many conventions: 16 world cons, Balticon (founder & multiple chair), long time art auctioneer (over $5million gaveled down), Hugo nominations for fanzines (1963); He was the 1983 WorldCon Toastmaster and creator of the term SMOF. He told excellent stories and was a good friend to the Columbus 2007 WorldCon Bid. He passed away on Friday, February 11, 2005.
F. M. Busby, 1921 – 2005; SF author; convention fan and fanzine fan. He was Chair of Westercon 12 (1959) and was a Guest of Honor or special guest at many conventions. He was Toastmaster of the 1978 WorldCon. He won a Hugo Award for his fanzine, CRY OF THE NAMELESS in 1960. He published over 20 novels and collections, including Cage a Man, and the Rissa Kerguelen series. He passed away on Friday, February 17, 2005.
And within our Marcon family our deepest sympathies go to: Kim Williams for the passing of her grandson, Wendy Carlson for the passing of her Father, Roni Callicotte for the passing of her Mother, Carrie Franklin for the passing of her Mother.
SOLAE fundraising (Trace):
Flyers are available for the fundraiser on March 10th at BW3 on Hilliard-Rome
Road. Linda will be doing a bake sale (at a site yet to be announced) for
MARCON sometime in March or April.
The Weatherman: We had talked about having a TV
weatherman at Marcon. Lisa Ragsdale volunteered to follow up on that project.
Ribbon
orders were taken. There was a brainstorming session about Pre-Reg incentives; many suggestions were given for the Chair, Vice Chair, & Publicity to mull over.
Fri 5-9, Sat 10-6, Sun 11-3.
Last Minute Announcements: Bag Stuffing is Thursday night before con. If you have anything for it, let Cori know; she will be at the hotel by noon on Thursday before Marcon to accept deliveries for bag stuffing).
Meeting adjourned at 4:30pm.
Marcon Chronicles Volume 40 Issue 9: April 03, 2005
Marcon Meetings and Deadlines:
The May Committee Meeting will Saturday, May 14, 2005 at 1:30pm at the Hard Rd. branch of the Columbus Metropolitan Library.
Shed Inventory will be Saturday, April 9, 2005; 10:00am at the Shed. If you need directions, contact Kim or Judson.
Staff Fees and Staff Lists are due April 15; the staff fee is $20.00. If you miss the deadline for your staff fee you can still either pre-register ($35 till May 10th) and “Gopher” or pay at the door ($40) and “Gopher”. The last chance to turn in staff fees will be at the April 17th meeting.
A Message from the Con Chair: Wow! Marcon is suddenly shaping up!
The exhibits at the front of the Dealers’ Room are going to be spectacular. The list of exhibits includes: costumes by Animal X, a huge LEGO display, a replica of the 1966 Batmobile, and probably, NASA! That’s right; Lisa Ragsdale was able to follow-up with NASA and is working on confirming that they will be here. Jim Engle and Dave Ziels are very graciously re-designing the Dealers’ Room (again) in order to give NASA their space. Lisa, Nick and I are in the midst of planning how we’re going to advertise everything.
Department Heads: Please make sure you talk with Dave Ziels about your room layout – the Hyatt would like our room plans by the middle of April – that’s now!
Upcoming Convention and Events:
ToBeContinued: May 6-8, 2005 in Chicago, Illinois. www.2becontinued.com Camp Dover Peace Conference: April 22-24, 2005 in Dover, Ohio. Origins: June 2005 in Columbus, Ohio. www.origins.com
Don’t forget to put the Marcon Picnic on your summer calendar. It will be July 16th in Shelter House 3 at the Hoover Y Park. Directions will be going up on the web page.
Proposed Agendas for the next ConCom Meeting: We’ll be doing a comprehensive department roll-call; this is the 2nd to last meeting before the convention, all departments should be represented and ready to let everyone know what’s going on!
Meeting was called to order at 1:23pm.
Reimbursement forms are available at the meeting on the front table; make sure you have your receipts.
Art Show Grid: Discussion for renting 2’X6’ grids from Eagle Exhibits was tabled for the next meeting.
Update on Exhibits: Kim went through all the exhibits and where they will be placed at this year’s Marcon. Animal X, The Lego exhibit, and the Bat Mobile will be displayed in the Dealer’s Room. Artist Alley will return to the Art Show. We are still waiting to hear from the NASA people. Carrie Franklin has been talking with her NASA panelist to see if they could help us out. Kim is still working on a Blood drive through the Heinlein Society, but the Columbus Chapter of the Red Cross doesn’t want to work on Memorial Day Weekend.
Announcements: Nick stated that we would have a table at Millennicon. Richard Hatch from Battlestar Galactica will be our Media Guest of Honor; and he would like to do a Writing/Acting workshop. Details will be posted on the web page.
Tammy Thomas-Palmer is working on getting contact information on Robert Hewitt Wolfe for Marcon 41.
The Chestnut Street garage will be available for parking at $5 per day with no IN and OUT privileges. You also have the option to valet through the hotel for $21 per day, or you can self-park for $12 per day and have the hotel add it to your bill. If you have a van, you will have to park in the open lots.
When you give contact information for Marcon, please use the P.O. Box 141414, Columbus OH 43214. This is especially important for items, such as invoices or statements. You items sent there to your attention and Jim Hayter will make sure it gets to you. Remember: Please give the Marcon PO box address instead of your personal address.
Guests (Gloria): We are gathering mailing addresses for transportation. Mike Reznik is having eye surgery, but will still be attending the convention.
Programming (Carrie F.): So far we have 68 panelists (not counting Hedwig and Rocky Horror cast, which have not given their lists of panelists, yet). We are finding that more people than usual are requesting Audio/Visual equipment. Half of the Teen programming is scheduled. At this point, we are waiting for the deadline (March 15th) to start plugging in panels to the schedule.
Adam Beaton was introduced to the ConCom. He is the chair for Ohayocon and will be working with Carrie F. on Anime panels and the Anime Video program.
The Titanic Exhibit will be on display at COSI. If we can get 50 tickets purchased for the exhibit during the weekend, we may have use of the Trolley (from COTA) for transporting to and from the convention center. More information about this opportunity will be announced at the next meeting.
*Break*
Publicity: We are current on all Trade ads. We’ve made a new flyer for Media. Nick is almost done with a photo album to be used at convention tables as well as TV ads and promos. The photo album will be released through a TV station in Portsmouth. Comic Buyers will be sending stuff for the Bag stuffing.
Charity Auction: Tammy is working on getting the Goodyear Blimp for the weekend, and autographs from the cast of Stargate Atlantis for auction. Kim is working on getting a State of Ohio licensed auctioneer, but just for the Charity Auction.
Registration: Cori is still looking for staff. If your staff is sending in their fees, please have them send their contact information as well. We are starting to see Pre-Registrations coming in strong. Friday hours have been changed back to closing at 10pm.
Gaming: Games are coming in and getting plugged in to the schedule. So far, Friday has 12, Saturday has 30 and Sunday has 6 scheduled. 3 vendors would like to do game demos. No games will formally start after midnight, however, the room will be open for any open gaming. Formal gaming hours will be Friday: 5pm-Midnight, Saturday: 10am-Midnight, Sunday: 10am-4pm. A Quick recap of room assignments:
Saturday Night: Franklin A-D = Masquerade Union B-D = Dance
All Weekend: Regency Ballroom = Dealer’s Room & Exhibits
Ground Floor: McKinley/Hayes = Gaming Grant = Films Harding = Anime Garfield = Computer Gaming Harrison = General Programming Main Floor: Union A = Registration Union B – E = General Programming Franklin A – D = General Programming Fayette = Children’s Programming Madison = General Programming Fairfield = large General Panels Morrow = Filk Marion = Green Room Knox = Teen Programming Champaign = General Programming Clarke = Logistics Delaware B – D = Art Show Delaware A = General Panels
Accessibility: If you need a scooter we need to know at least 3 weeks prior to con weekend. The person who needs it will pay for scooters, but Marcon will make sure that they are at Con.
Treasury: We currently have 33 staff registration. Remember, it is due April 15th. We will accept fees at the next meeting. We have 71 Dealer, 213 adult Pre-reg, 2 children, and 3 kid-in-toe memberships. Currently, we have no requests for Babysitting.
Program Book: Shell reminded everyone that material for the Program Book is due by April 1st. He needs everything together to see how many pages the book will have so he can get estimates from some printers. He has still not received any thank you notes for anyone: If there are some people who have made your department “sparkle” or your job easier, please take a moment and write a “thank you” note and send it to Shell for the Program Book.
Meeting ended at 4:55pm and we adjourned to Fire Mountain
for dinner. Marcon Chronicles Volume 40 Issue 9: May 5, 2005
Scheduled Meetings and Deadlines: The May Committee Meeting will be Saturday, May 14, 2005 at 1:30pm at the Hard Rd. branch of the Columbus Metropolitan Library. BAG STUFFING will be Thursday, May 26, 2005 in the Fairfield Room. The room is available from Noon till 6:00pm for deliveries. Bag stuffing will begin at 6:00pm. The June Committee Meeting will be Sunday, June 12, 2005 at 2:00pm at the Hyatt Regency in the Harrison Room. The Marcon Picnic will be July 16 at the Hoover Y Park – Shelter House 3.
Upcoming Conventions and Events: Screening of the last episode of “Enterprise”: Friday, May 13th, at 8:00pm at The Screens at the Continent. If you are interested in free tickets, stop by Starbase Columbus and sign up. Nick is checking to see if we can pass out flyers for Marcon. ToBeContinued: May 6-8, 2005 in Chicago, Illinois. www.2becontinued.com Origins: June 2005 in Columbus, Ohio. www.origins.com
Announcements: Linda organized a Marcon Bake Sale on April 30th at the Westerville Kroger Store, at the corner of Schrock and Route 3. It looks like we got just over $100.00. Linda will have the final numbers with her at the meeting. Thank you to Westerville Krogers, and to Bobbie Rendrick, Nick Winks, Linda Winks, Trace Hagemann and his mother, Lauren and SO Jeremiah Tann, Candy Crislip, Tammy Riffle, Linda Whitefeather Mason, Shiloh Crislip, and Joey "Batman" Rendrick.
Marcon will be staffing a table at the May 7, 2005 Gallery Hop in the Short North, from 6:00 PM to 10:00 PM. Mike Kon, owner of Koncept Spa – 765 A N. High St is allowing us to set up our table to the south of his door - it is an excellent site, set back a bit from the main sidewalk. Volunteers please come between 6:00 PM to 9:00 PM; Linda and Nick will be there around 5:30 PM to set up the table and set out flyers. Hopefully, the costumers will come prepared to move up and down High Street handing flyers out for short periods of time during those hours. The best parking is beside Mac's Restaurant (meters) or along North Park Street at the meters, which are free after 6:00 PM on Saturdays. Do not park on N. Park directly behind the spa - cars are permit only and will be towed. Stay with the meters!
Hanby to Host Open House: The Hanby Arts Magnet School will celebrate Coming Home to Hanby, at 56 S. State St., by hosting an Open House Reunion for current students and their families, past graduates, and Westerville community members. Hanby opened in 1923 and has welcomed many community members through its halls. The celebration and reunion for alumni will be held Friday, May 27, from 7:00-9:00 p.m. All who have ever attended Hanby as a high school, junior high, or elementary school are encouraged to come and reminisce with old and new friends. Hanby is also looking for old photographs to display at the event, and interested alumni to work on the planning committee. Interested parties should contact Dr. Jan Fedorenko at 797-7100.
A Message from the Chair: With less than a month till Marcon we’re all really busy – this is a reminder to check in with departments that affect yours or if you think that a last minute decision of yours will affect their department. Marcon is rolling full steam towards Memorial Day and it’s very easy at this time to just “make a decision” and not realize the fallout till we get to the hotel.
A question that has been asked a few times recently has been “What is merchandising?” in connection with hall tables. Hall Tables are for fans to promote their groups. An example would be that memberships to conventions or fan clubs may be sold at these tables, or a t-shirt that has their logo on it may be sold. Hall Tables are NOT for general selling. Authors may not sell books (no – not even their own); Filkers may not sell their CD’s; GM’s may not sell any thing either at hall tables or in the Gaming Rooms. Selling of merchandise is for the Dealers’ Room – we are not going to penalize our dealers who buy tables from us by allowing selling in the halls. We have an agreement with the hotel that vendors will sell in what ever room we designate, but that hall tables are for promotion of fan-related activities. Please help us keep good faith with both our dealers and the hotel – discourage hall (or private room) selling.
We’ll be sending out another Chronicles right after this meeting, if you have anything you need to remind people about before the convention, please send it to Carrie Hartwell ASAP. There will be a last edition of the Volume 40 Chronicles right after Marcon – it will be going out June 1st or 2nd. If you want to announce for Chair for Marcon 41, those will go out in the June Chronicles. If you have anything for either of these last couple of Chronicles, please get them into Carrie so she can get these last two Chronicles organized and out promptly!
Thinking ahead: Last year there were many people who didn’t vote in the Marcon 40 Chair Election because they couldn’t attend the June meeting. They didn’t vote because they didn’t know who was running for Chair. This year, I would like for people to consider announcing in the June issue of the Chronicles that they are running for Chair of Marcon 41, and maybe a little bit about why they are running. Announcing is not mandatory; it would just be nice so that those who cannot attend the meeting can have a chance to consider who they would like for Chair, and have a chance for a thoughtful vote.
Announcements for Chair will be published in the June Chronicles; and, as always, people can be nominated or self nominate at the June meeting.
Voting is one of the ‘perks’ that separate staff from gophers (staff can vote, gophers cannot). One of the questions repeatedly asked is whether or not mail in votes is allowed. YES, mail-in votes are allowed if they are done correctly.
Proxies and mail-in votes are two different matters. Proxies are written permission given to another to bring in and be voted on by the person carrying the permission – those are NOT allowed for Marcon elections.
Mail-in votes have two qualifications: 1 It must be sent to the SOLAE Post Office Box, the SOLAE email address, or to a SOLAE Trustee (as long as none of those people, or people in their household, are running for Chair of Marcon). a. SOLAE TRUSTEES i. Dale Mazzola ii. Linda Winks iii. Jim Engle iv. Trace Hagemann v. Carrie Franklin 2 It MUST have the name of the person being voted on and either signed by the voter, or from the email of that voter. For right now, we need to focus on Marcon 40 – it’s almost here, and is really coming together! But all too soon it will be time to look at Marcon 41 and decide who is going to help us get there.
Proposed Agendas for the next ConCom Meeting: This is the last meeting before the convention – let’s ALL be there! We’ll be doing a brief department roll-call; and then finalizing last minute details (yes – all those pesky details).
Minutes From April 17th meeting: Meeting called to order at 1:20 PM
Program Book (Shell): Received one memory regarding Roger Zelazny and a (very) few thank-you’s. He didn’t receive any acknowledgements; he has received all but one ad; and has almost all of the guest information. No short stories winners have been received as of yet (but the pages are reserved for the story).
SOLAE (Linda): Today's raffle is $25 gift certificate to Speedway & $3 Starbucks card. At next month's meeting, the raffle will be for a basket of Bath & Body Works goodies generously donated by Jody McKean.
NASA Exhibit (Lisa): We have the NASA exhibit! They're bringing a moon
rock among other things. There will be a NASA rep at the exhibit at all times.
We would like to have a VIP reception for local people for NASA exhibit. BREAK Party planners meeting was held next door in the Boardroom with Linda. Accessibility (Cori): We have access to scooters. If anyone needs one, Cori needs to know three weeks before con; the user will be responsible for paying for scooter at con. John and Cori have one sign-language interpreter interested in working the con. John will be doing the accessibility walk-through at con. Computer Gaming (Kevin): There will be at least four tournaments this year, a list of games will be available soon. EB Games has donated a lot of stuff – Thank you EB! This year, the Computer Gaming Department will be locking everything up in a closet! The Department is fully staffed! Consuite
(Dale): We need staff! We’ve got enough people for Badge Security, we just
need people to help with putting out food (it’s easy and almost painless).
Unless more staff shows up, Con Suite will be open 9 am to 3 am. In the back part
of the Consuite will be a lounge with a big-screen TV showing horrid SF/F/H movies.
Thanks to Trace, we are arranging to have Filkers in Consuite. Gaming (Nick): Gaming has blurb in to Program Book. Room layout has been approved. Department is fully staffed. At this moment, we have 90 scheduled games, 3 LARP’s, and 4 different kinds of miniatures games. We will be having a Munchkin tournament as well as 25-foot Risk games. Dealers' Room (Jim): Credit for rearranging for exhibits goes to Dave Ziels. We have 116 tables, 110 paid tables, 48 dealers, 37 returning, 8 new, 1 "veteran", 2 GoH, and – the Department is fully staffed! Art Show (Matt): We will have back lots of returning artists, as well as some new artists. Department is fully staffed! Gophers/Hall Tables/Info Booth (Tammy): Info booth will be in the same spot as last year. Gopher’s table will be next to the Info booth. There will be space for Gophers to stash bags in Logistics (thank you Judson). Green Room (Carrie standing in for Wendy): Green Room needs staff! Wendy and Dale are coordinating their menus. Programming (Carrie F.): Friday grid is almost complete. Saturday and Sunday are about 30% done. We have a full media track, children’s' track, filk track, and teen track. Have not heard anything from First Fandom. Teen Programming could use one more body—preferably a teenager since everyone working in that area is a teenager! Programming schedule will be on the web page by May 1st. We still have no Dance DJ! If nothing is arranged by May 1, there will be no dance! Programming is fully staffed, however, Track Management needs staff! Filk (Trace): Filking will be everywhere! We're getting a lot of past Filk guests in this year. There will be several memorials and lots of Open Filking after main concerts are done. Guests (Gloria): Guests still needs one or two staff. Steve Lee has accepted as Science GoH for 41. Video (Will): We have a list of films. Department is in need of staff! Wine & Cheese will be Thursday after Bag Stuffing – exact time will be announced next month. BREAK Masquerade (Bobbie): Pipe and drape was figured out at Shed inventory. There will be a pre-show for PreReg members at 8:30. Prejudging will be held in Delaware A at 7pm. Parties (Scott): Ice issue has been addressed. There will be party host bags. There will not be a party meeting during the con. It was decided that they are redundant and generally not well attended. The NASA reception will begin at 8:30pm Friday evening in Dealers Room, then migrate to the Art Show Reception in Delaware A. Nick will be helping to host in the Dealers’ Room, Lisa at the Art Show Reception. The Picnic will be July 16 at Hoover Y Park – Dennis has volunteered to do the grilling again. Marcon will provide beverages and meat dish – ALL side dishes are potluck! T-shirt design has been chosen by vote. The T-shirt order form was sent out to the Chronicles list – the order deadline has been extended – if you bring your order form AND payment to the meeting, Offworld Designs will allow Kim to call in one final order – printing of T-shirts is scheduled for Monday after the meeting – so this is a last “drop dead” date! Next meeting: SATURDAY May 14, 2005;
to begin at 1:30 pm at the Hard Rd Library
*Mark McKean took this months meeting notes. Thanks, Mark J
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| May 23th - 25th 2008 Multiple Alternative Realities Convention | ||||||||||||||||||||
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of Honor The 411 Who:
Marcon (Multiple Alternative Realities Convention) What: The Midwest's Premiere Fantasy & Science Fiction Convention When: May 23th - 25th 2008 (Memorial Day Weekend) Where: Hyatt Regency, Columbus OH Why: Well, that's the easy part...Just for the fun of it!! Going
to a Different CON? Contact our Publicity department and we will get you flyers to take with you. |
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| Program Book Advertising Here's the perfect way to publicize your group, convention or business. Advertising copy must be camera ready. The page size is 8-1/2" x 11". The deadline for ads is April 15, 2008 (But the earlier the better, space is limited). More detailed information is available here (reg form) and here (sizes and prices). Contact our Program Book Staff, at our address. Send your camera ready copy, and payment, to our mailing address, Attn.: Shell Franklin, Program Book. |
 Virtual Tour of the Hyatt | |
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